What is the GDPR?
The General Data Protection Regulation (GDPR) (EU) 2016/679 is a regulation in EU law on data protection and privacy for all individuals within the European Union. It addresses the export of personal data outside the EU. The information that you provide will be held in accordance with the Data Protection Act 1998 and from 25 May 2018 the General Data Protection Regulation (GDPR). This page will outline how we process, store and use your data.
University of Hull Details
The University of Hull is a registered data controller with the Information Commissioner's Office. The registered address is:
The University of Hull
Advice and guidance on aspects of data protection is available from the Information Compliance Unit, who can be reached through firstname.lastname@example.org.
Cookies on this website
To use this platform, the system writes one or more cookies in your browser. These cookies are not shared with any third parties. Find out more about Cookies from https://www.allaboutcookies.org.
How this website processes your data
Personal data entered on this website will be collected and processed to allow you access to Library services and events. Your personal data will be processed and stored by a third-party processor, Springshare LLC, on behalf of the University of Hull.
The University will not disclose your personal data to any external third party, other than as set out in this policy and/or where you have given us permission to do so, unless we are required to do so by law.
Under the General Data Protection Regulation, the University must establish a legal basis for processing your personal data and communicate this to you. The legal basis for processing your personal data is that processing is necessary for the purposes of Legitimate Interests pursued by the controller or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject. Specific pages of this website and services offered by the University Library will process your data based on consent. This is made clear on all pages where this applies.
Embedded content from other websites
We use Google Analytics, a web analytics service provided by:
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On our behalf Google will use the information generated by a cookie for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet activity in connection with the use of the website.
Springshare analytics are built into this website and store your IP address and browser information in server logs to generate anonymized usage statistics. The University of Hull uses these statistics to gauge the use of library content, and the information is not shared with any third parties.
When submitting a question to LibChat or to LibAnswers (via Facebook or Twitter), your name and contact details will be used to provide a response to your query. The information you provide in live chats and the transcript are saved for quality and training purposes. If you leave a comment, the comment and its metadata are retained indefinitely for publication on LibAnswers.
We use the YouTube service in order to play videos directly from our website. This processing is based on pursuing our legitimate interests to improve your website experience and optimize our services.
Your browser will directly communicate with YouTube, LLC
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Your rights as a data subject
The GDPR provides you, as a data subject, with a number of rights in relation to your personal data. You have the right to withdraw your consent where that is the legal basis of our processing, have inaccuracies in the personal data that we hold about you rectified, a right to erasure, to request that the processing of your personal data be restricted, to object to certain processing activities and to complain to the Information Commissioner's Office about the way we process your personal data.
You have a right to request a copy of the information that we hold about you. If you would like to request a copy of some or all of your personal data, please email the University's Information Compliance Department. We want to make sure that your personal data is accurate and up to date. You may ask us to correct or remove information that you think is inaccurate.
The personal data that you provide the University of Hull will be held by the University of Hull in compliance with our Retention Schedule. Springshare, our data processor runs annual data cleansing on personal data to remove it from our systems.
Changes to our privacy notice
We will keep our privacy notice under regular review and we will place any updates on this web page and inform data subjects of this change. Please see the footer of this website for the last amendment date and time.
Who do I contact if I want to know more?
For further information about your right to access information we hold about you, or to make a complaint about the way in which we are handling your personal information please email the Governance and Information Compliance Team.
If you are not satisfied with our response or wish to raise a complaint with our supervisory body, please visit the Information Commissioner's Office.