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Academic staff - support guide: Digitisation service

Digitisation service

The Library is pleased to offer a digitisation service to departments, which will enable them to request the digitisation of book chapters and journal articles, providing students with improved access to material in high demand.

The University has signed the Copyright Licensing Agency's (CLA) Higher Education Licence which authorises the Library to digitise book chapters and journal articles on behalf of the University. Please note that only the Library is authorised to digitise as specific licence requirements must be met. The licence does not permit anyone else to digitise. Compliance will be monitored.

Requests for digitisation

Add the item that you would like digitised to the relevant reading list for the module. Add a library note saying "Please digitise chapter ..." then click Publish and Request Review.  Please see the Reading List Support Libguide for more instructions on how to do this.


How will the service work?
Each book chapter or journal article will be supplied as a Kortext file which opens in your browser, and can be downloaded to a PDF file. The file is hosted on the Copyright Licensing Agency's Digital Content Store. A link to the file will be placed into the relevant reading list.  Access will be via the University campus username and password.

Under the terms of the digitisation licence items must be held on a secure server, but the URL for each item can also be added to module pages in a VLE.

Limits to what can be digitised

Under the CLA digitisation licence the following criteria applies:

  • Published in the UK or in a significant number of overseas countries, and not be present in the CLA list of excluded categories and works.  The library will check these for you.
  • Material must not be already in stock in electronic format (eg. as eBooks or eJournals)

How much can be digitised?

The proportion of a work that can be digitised consists of either 10% or (whichever is the greater):

  • one chapter of a book
  • one article of a a journal issue
  • one paper of one set of a conference proceedings
  • one report of a single case from a report of judicial proceedings
  • one short story or one poem or one play of not more than 10 pages in an anthology of short stories, poems or plays

Chapter notes or bibliography may also be added on request.

CC License