The Library is pleased to offer a digitisation service to departments, which will enable them to request the digitisation of book chapters and journal articles, providing students with improved access to material in high demand.
The University has signed the Copyright Licensing Agency's (CLA) Higher Education Licence which authorises the Library to digitise book chapters and journal articles on behalf of the University. Please note that only the Library is authorised to digitise as specific licence requirements must be met. The licence does not permit anyone else to digitise. Compliance will be monitored.
Add the item that you would like digitised to the relevant reading list for the module. Although not required, adding section details at this stage will make the actual requesting a little bit quicker.
Please note that you should not include any spaces in the page range, as this will make the digitisation request fail. For example, requests with the page range '5 - 10' will fail, whereas if the page range is '5-10' you will be able to submit the request successfully.
Next, publish your draft. You should now be in view mode, i.e. no longer in draft mode. Click on the Request Digitisation button. This will open the request form.
If anything is missing or incorrect, please correct it here. It has been noted above that the page range cannot include spaces. If it does, please either correct this in the item's metadata in the list draft, or correct it in this request form.
Click Submit Request. You will get a confirmation message with the Digital Content Store (DCS) request ID. You might want to make a note of this to make it easier for your librarian/digitisation staff to identify the request should you have any questions for them about it
Click OK. You will now see that there is another button available on the list page. This button is called View digitisation and this is where you can keep an eye on the progress of your digitisation request. Once you've just added a request, before it has been picked up by a DCS user, the status will show as New request. This changes to In Progress when library staff begin working on it.
Please see the Reading List Support Libguide for more instructions on how to request a digitisation.
How will the service work?
Each book chapter or journal article will be supplied as a Kortext file which opens in your browser, and can be downloaded to a PDF file. The file is hosted on the Copyright Licensing Agency's Digital Content Store. A link to the file will be placed into the relevant reading list. Access will be via the University campus username and password.
Under the terms of the digitisation licence items must be held on a secure server, but the URL for each item can also be added to module pages in a VLE.
Under the CLA digitisation licence the following criteria applies:
How much can be digitised?
The proportion of a work that can be digitised consists of either 10% or (whichever is the greater):